Choosing Veterinary Controlled Drug Log Software
Compare paper logs, electronic logbooks, and cabinet-based tracking, with practical questions for record capture, reconciliation, and product demos.
Learn more → Veterinary Controlled Substances
Every Dispense, Measured and Accounted For
CSI-360 secures the cabinet, weighs each dispense, connects it to a staff member and patient, and saves the transaction immediately. Reconciliation and inspection prep start with a current record instead of a paper trail.
- Weighed Dispenses
- Individual Sign-In
- PIMS Patient Lookup
Where Manual Records Lose Accuracy
- ±4% Syringe tolerance at full nominal capacity (ISO 7886-1)
- Up to 15% Measured error at one-tenth capacity (Journal of Medical Devices, 2018)
- 2 years Minimum time controlled-substance records must remain available (21 CFR 1304.04)
Why the Log and the Vial Stop Matching
A handwritten log captures what someone enters, and the syringe reading supplies the number. Neither step measures the change in the vial, so small differences can accumulate even when the team follows its process.
- Partial draws introduce variance — Syringe tolerance has a larger effect when a small dose is drawn from a higher-capacity syringe.
- Late entries lose context — A transaction entered later is harder to verify and easier to miss.
- Shared keys leave questions — The log may show a name, but it does not prove who opened the cabinet.
- Reconciliation becomes cleanup — Staff must compare the physical count with handwritten entries and investigate each unexplained difference.
How CSI-360 Records Controlled-Substance Use
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Authenticate Cabinet Access
CSI-360 uses two-part authentication to control the electronic lock. Each cabinet entry is captured electronically.
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Scan the RFID Label
Each drug vial or tracked item has its own RFID label. Scanning it identifies the item being checked out or returned.
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Record the Amount Used
The user weighs the vial or manually enters the amount used. CSI-360 records the in-and-out quantity, volume on hand, and disposition.
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Review Inventory and Activity
Inventory, individual drug use, user access, and cabinet-entry reports are available in the system.
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CSI-360 Desk Mount Retrofit onto an Existing Safe
Built for Your Practice
Add CSI-360 to the Storage You Already Use
CSI-360 combines electronic access, RFID item identification, a digital scale, and touch-screen software at the cabinet. It can be added to most DEA-compliant storage or supplied as a complete system.
- Confirm the fit — Tell us the make and model of your cabinet, safe, refrigerator, or freezer.
- Keep patient lookup at the cabinet — Staff can select records read in from Shepherd, Vetspire, Digitail, and more.
- Review reports in one place — Inventory, activity, and user-access history stay together in CSI-360.
Controlled Substance Management That Fits Your Practice
CSI-360 is flexible by design. Cabinets, kiosks, and workflows can be customized to match how your practice actually functions.
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Mobile Veterinary Clinics
A simple arm-mounted kiosk and flexible locking options retrofit to the storage already in your van or truck. Run one mobile cabinet as a standalone system, or connect mobile and brick-and-mortar locations with available cloud options.
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Equine & Large Animal
Keep in-clinic and on-farm controlled-substance activity connected, with cabinet and scale options sized for ambulatory workflows and larger containers.
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Specialty & Emergency
When a patient needs medicine now, the cabinet opens now — no data entry into the PIMS before you can dispense. The record of user, item, amount, and time is captured at the cabinet as you work.
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Exotic Animal Practices
Precision scale options measure down to ±0.001 mL — built for the very small quantities common in avian, reptile, and small-mammal care.
ROI Calculator
Estimate the Time Spent on Manual Logging
Enter five details about your practice to estimate annual logging time and labor cost. The assumptions appear beside the inputs, and the results update as you type.
Your Practice
What We Assume
- One dispense per patient to estimate annual transaction volume.
- 1.5–2 minutes per handwritten log entry.
- 90% of routine log time replaced by badge + PIN access and scale-weighed dispenses.
Estimates only. Labor cost is wage multiplied by time and does not include overhead or benefits. Added visits show potential capacity, not booked revenue. CSI-360 automates the cabinet-side dispensing record; your practice remains responsible for DEA forms, witnessed waste, the biennial inventory, and its SOPs.
Common Questions
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Does CSI-360 replace all of our DEA paperwork?
No. CSI-360 automates the cabinet-side dispensing record: who handled the item, what was used, how much, and when. Your practice still manages receiving records, witnessed waste, physical inventories, SOPs, and any required DEA reports.
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Who is responsible for DEA compliance?
The registered practice is responsible. CSI-360 supports that work with controlled access, measured transactions, and reports on demand, but a cabinet or software system does not take the place of your procedures.
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Does it work with our PIMS?
CSI-360 reads patient records from Shepherd, Vetspire, Digitail, and more, so staff select the patient at the cabinet instead of retyping the case. The dispense is stored in CSI-360 for controlled-substance reporting. If you use another PIMS, ask us to confirm the integration path.
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Can we keep our existing DEA-compliant cabinet?
Usually. CSI-360 works with most DEA-compliant cabinets, safes, refrigerators, and freezers. Tell us the make and model, and we will confirm the fit. A complete cabinet or safe is also available.
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How does it improve diversion controls?
CSI-360 replaces shared-key access and handwritten entries with individual sign-in, RFID-identified items, and weighed transactions. Multi User Authentication can also require two approved users before the cabinet opens.
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Where do I find specs and pricing?
The CSI-360 product page has the full specifications, installation options, ordering information, and available support plans.
Build a Stronger Controlled-Substance Process
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DEA Audit Readiness
Review the records an inspector may request and set up a practical self-audit routine.
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Diversion Prevention
Learn the warning signs in inventory records and the steps to take after suspected theft or loss.
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Syringe Accuracy
See how partial-dose readings create variance and why weighing the container produces a clearer record.
Compare Logging and Integration Options
Use these guides to prepare the questions that matter to your practice.
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CSI-360 PIMS Integrations
Explore supported Shepherd, Vetspire, and Digitail patient lookup, the cabinet record, and the setup questions to discuss with UID.
- Shepherd
- Vetspire
- Digitail
See How CSI-360 Fits Your Cabinet and Workflow
Tell us what you store, the cabinet or safe you use, and your PIMS. We'll help you confirm the fit and plan the next step.